Parent and Family Engagement Plan

Title I, Part A 2020-2021 Parent and Family Engagement Plan for James Stephens International Academy

 

I, Kelly Stedman do hereby certify that all facts, figures, and representations made in this application are true, correct, and consistent with the statement of assurances for these waivers. Furthermore, all applicable statutes, regulations, and procedures; administrative and programmatic requirements; and procedures for fiscal control and maintenance of records will be implemented to ensure proper accountability for the expenditure of funds on this project. All records necessary to substantiate these requirements will be available for review by appropriate state and federal staff. I further certify that all expenditures will be obligated on or after the effective date and prior to the termination date of the project. Disbursements will be reported only as appropriate to this project and will not be used for matching funds on this or any special project, where prohibited.

 

Assurances


Parent Consultations


The school shall conduct outreach to all parents and family members and implement programs, activities, and procedures for the involvement of parents and family members in programs assisted under this part consistent with section 1116. Such programs, activities, and procedures shall be planned and implemented with meaningful consultation with parents of participating children.


Certifications


The school will inform/notify parents (in a timely manner) of each student attending a Title I school that they have the right to request information about their child's classroom teacher and, if applicable, the services provided by their paraprofessionals, as well as the paraprofessionals qualifications.


The school will notify parents when a child is taught for 4 or more consecutive weeks by a teacher who is non-state certified or state-certified but teaching out-of-field by providing a written notification to each parent in a timely manner. This notification should be timely and in letter form on school letterhead. Newsletters are not always timely and bring about providing information about a teacher's qualification for a specific classroom or grade that does not affect all parents. Notification may be disseminated via student backpack, U.S. mail, and meeting with parents.


School Parent and Family Engagement Policy


The school will jointly develop with, and distribute to, parents and family members of participating children a written parent and family engagement policy, agreed on by such parents, that shall describe the means for carrying out the requirements of section 1116 (c-f) and Assurance 11c-f. Parents shall be notified of the policy in an understandable and uniform format and, to the extent practicable, provided in a language the parents can understand. Such policy shall be made available to the local community and updated periodically to meet the changing needs of parents and the school.


Policy Involvement

The school will convene an annual meeting, at a convenient time, to which all parents of participating children shall be invited and encouraged to attend, to inform parents of their school's participation under this part and to explain the requirements of this part, and the right of the parents to be involved.


The school will offer a flexible number of meetings, such as meetings in the morning or evening, and may provide, with funds provided under this part, transportation, childcare, or home visits, as such services relate to parental involvement.

The school will involve parents, in an organized, ongoing, and timely way, in the planning, review, and improvement of programs under this part, including the planning, review, and improvement of the school parent and family engagement policy and the joint development of the schoolwide program plan under section 1114(b)except that if a school has in place a process for involving parents in the joint planning and design of the school's programs, the school may use that process, if such process includes an adequate representation of parents of participating children.

The school will provide parents of participating children with:

If the schoolwide program plan under section 1114(b)is not satisfactory to the parents of participating children, the parents may submit any parent comments on the plan when the school makes the plan available to the LEA.

Shared Responsibilities for High Student Academic Achievement

The school will jointly develop with parents for all children served under this part a school-parent compact that outlines how parents, the entire school staff, and students will share the responsibility for improved student academic achievement and the means by which the school and parents will build and develop a partnership to help children achieve the Florida's challenging academic standards. Such compact shall

 

  1. describe the school's responsibility to provide high-quality curriculum and instruction in a supportive and effective learning environment that enables the children served under this part to meet the Florida's challenging academic standards, and the ways in which each parent will be responsible for supporting their children's learning, volunteering in their child's classroom; and participating, as appropriate, in decisions relating to the education of their children and positive use of extracurricular time;

     

  2. address the importance of communication between teachers and parents on an ongoing basis through, at a minimum

     

Parent and Family Engagement means the participation of families in regular, two-way, and meaningful communication involving student academic learning and other school activities, including ensuring:

  1. families play an integral role in assisting their child's learning;
  2. families are encouraged to be actively involved in their child's education at school;
  3. families are full partners in their child's education and are included, as appropriate, in decision-making and on advisory committees to assist in the education of their child; and
  4. other activities are carried out, such as those described in Section 1116 of the ESSA.

JOINTLY DEVELOPED/INVOLVEMENT OF PARENTS

James Stephens International Academy will take the following actions to involve families in an organized, ongoing, and timely manner in the planning, review, and improvement of Title I programs, including opportunities for regular meetings, if requested by families, to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their child and respond to any such suggestions as soon as practicably possible.

Text Box: James Stephens International Academy is committed to Parent Involvement and will be as flexible as necessary with scheduling, programs, transportation. In the Spring, SAC members reflect on the current year's activities and events to determine the dates, times and subject matter for the following year's parental programs. Activities and events are advertised through school newsletter, website, marquee, phone, electronic communications, and SAC meetings. In addition, we will provide parents an opportunity to respond to an electronic survey so that their input can be heard and we can reach as many families as possible. The school Social Worker and office staff, will coordinate transportation needs for parents with transportation issues. Home visits and/or child care will be provided when needed. The Title I van may be used to assist with this process.

 

 

ANNUAL TITLE I MEETING

 

James Stephens International Academy will take the following actions to conduct an annual meeting, at a convenient time, and encourage and invite all families of participating children to attend to inform them about the school's Title I program, the nature of the Title I program, the families' requirements, the school parent and family engagement plan, the schoolwide plan (SIP).

 

 

 

count

ActivityfTasks

Person Responsible

 

Timeline

 

Evidence of Effectiveness

 

 

 

 

1

Title I Annual Meeting, Open House, School Advisory Council meeting, and School Newsletter. The student compact and parent's rights will be discussed. Parents will be given the opportunity to ask questions and make comments. Comments will be noted and taken to the SAC committee 'or revisions. Parents Rights, AYP (adequate yearly progress) and School Choice will be

discussed.

 

Administration and Faculty

 

 

September

 

Sign-in sheet, agenda, minutes, Title I Toolkit, and newsletter, parent evaluation forms

 


Accessibility

The LEA ensures in carrying out the parent and family engagement requirements of this part, LEAs and schools, to the extent practicable, shall provide opportunities for the informed participation of parents and family members (including parents and family members who have limited English proficiency, parents and family members with disabilities, and parents and family members of migratory children), including providing information and school reports required under section 1111 in a format and, to the extent practicable, in a language such parents understand .

 

Parent and Family Engagement Plan

 

In support of strengthening student academic achievement, (Name of School), receives Title I, Part A funds and therefore must jointly develop with, agree on with, and distribute to parents and family members of participating children a written parent and family engagement policy that contains information required by section 1116(b) and (c) of the Every Student Succeeds Act (ESSA). The policy establishes the school's expectations for parent and fami y engagement and describes how the school will implement a number of specific parent and family engagement activities, and it is incorporated into the school's plan submitted to the local educational agency (LEA).

The James Stephens International Academy agrees to implement the following requirements as outlined by Section 1116:

 

  • Involve families, in an organized, ongoing, and timely way, in the planning, review, and improvement of programs under Title I, Part A, including the planning, review, and improvement of the school parent and family engagement policy and the joint development of the school improvement plan under Section 1114(b) of the Every Student Succeeds Act (ESSA).
  • Update the school parent and family engagement policy periodically to meet the changing needs of families and the school, distribute it to the families of participating children, and make the parent and family engagement policy available to the local community.
  • Provide full opportunities, to the extent practicable, for the participation of families with limited English proficiency, families with disabilities, and families of migratory children, including providing information and school reports required under Section 1111 of the ESSA in an understandable and uniform format, including alternative formats upon request and, to the extent practicable, in a language families understand.
  • If the school improvement plan under Section 1114(b) of the ESSA is not satisfactory to the families of participating children, submit any family comments on the plan when the school makes the plan available to the local educational agency.
  • Be governed by the following statutory definition of parent and family engagement and will carry out programs, activities, and procedures in accordance with this definition:

COMMUNICATIONS

James Stephens International Academy will take the following actions to provide families of participating children the following:

 

Text Box: Notification of meetings take place by using the marquee, School Messenger, school social media sites and school newsletters. At the Title I annual meeting and SAC meetings the curriculum and assessment are discussed. The power point provided by Title I will be shown and the Compact will be discussed. Teachers also review the curriculum at the annual Open House. Interims are sent home with all students and parents can schedule meetings with teachers before school. Students create data folders and compile statistics on their progress. Student conferences offered throughout the year so that students may review their work with their parents. District, state, and federal tests are used to ascertain student progress. Complaints regarding the Title I Plan and/or its implementation at James Stephens International Academy will be directed to the school district Title I office. James Stephens International Academy is committed to Parent Involvement and will be as flexible as necessary with scheduling, programs, transportation. lh May SAC members reflect on the current year's activities and events to determine the dates, times and subject matter for the following year's parental programs. Activities and events are advertised through school newsletter, website, marquee, phone, electronic communications, and SAC meetings. The school Social Worker and office staff, will coordinate transportation needs for parents with transportation issues. Home visits and/or child care will be provided when needed. The Title I van may be used to assist with this process.


 

 

SCHOOL-PARENT COMPACT

 

James Stephens International Academy will take the following actions to jointly develop with families of participating children a school-parent compact that outlines how families, the entire school staff, and students will share the responsibility for improved student academic achievement and the means by which the school and families will build and develop a partnership to help children achieve the state's high standards.

Text Box: James Stephens International Academy will hold an End of Year Title 1 Meeting in which parents will be invited to share their feedback on the current school-parent compact and those suggestions will be noted and used to modify the next years compact. At the end of every parent involvement event, parents are asked to complete surveys to help us identify areas of strength and weakness so that we can modify to help support their involvement in their child's education.

 


RESERVATION OF FUNDS

 

James Stephens International Academy will take the following actions to involve the families of children served in Title I, Part A schools in decisions about how the 1 percent of Title I, Part A funds reserved for parent and family engagement is spent by:

 

Text Box: At the beginning of the year Title 1 meeting, discussion of development of parental involvement programs, Compact, the SIP, Parent Involvement Plan, and the Title I 1% Parent Involvement funds are outlined and approved with parent input. Documentation sent home to students that are asking for parent involvement at school based activities (such as Donuts for Dads, Thanksgiving Feast, Muffins with Moms, etc... ) will have a notation at the bottom letting parents knows that portions of the reserved funds were used to support the event.

 

 

COORDINATION OF SERVICES

 

James Stephens International Academy will, to the extent feasible and appropriate, coordinate and integrate parent and family engagement programs and activities with other Federal, State, and local programs, including public preschool programs, and conduct other activities, such as parent resource centers, that encourage and support families in more fully participating in the education of their children by:

Text Box: Describe/list how the school will coordinate with other organizations, businesses, and community partners to provide additional supports and resources to families.

 

 

 

Evaluation of the 2019-2020 Parental Involvement Activities

2019-2020 Building Capacity Summary

 

Provide a summary of activities provided during the previous school year that were designed to build the capacity of parents to help their children [Section 1116)]. Include participation data on the Title I annual meeting.

 

 

Activity

Content and Type of Activity

Number of Activities

Number of Participants

Impact on Student Achievement

 

1

 

!Title I Annual Meeting

 

1

 

7

Increased parental understanding of how Title I funds support student achievement and the role parents play in supporting at

home.

 

2

Health

& Nutrition Parent Workshop

 

1

 

D

 

Cancelled due to low response

 

3

 

FSA Standards Workshops

 

1

 

5

Increased parental understanding of FSA Standards testing including information & materials to use at home to help students

succeed


 

 

 

 

4

Breakfast with Books - Dad's Bring Your Child to School

 

1

 

72

Involve parents in student's educational success, connecting with literacy resources in the community, and learning strategies to support literacy at home.

 

5

 

SAC

 

4

 

20

Increased parental understanding of decision-making at the school and district levels. Parental input into how school recognition funds are utilized, the parent involvement plan, and the school-parent

compact.

6

KG Grade Orientation

O ( cancelled due 0

 

to COVID-19)

 

 

7

 

Conscious Discipline

 

4

 

127 households

Due to lack of response for on-site events, information and sample materials have been sent home quarterly through class newsletters by teachers implementing CD practices at school.

 

8

 

Learning English Workshop

 

Ongoing

 

0

Due to lack of response for these opportunities on-site, we have

shared information with families regarding classes held by the district.

9

Science Bowl

0 (cancelled due 0

 

to COVID-19)

 

10

Read Across America

O (cancelled due 0

 

to COVID-19)

 

11

Volunteers Workshop/Guard D.O.G.S.

2

27

Informed and educated our volunteers to better serve our students and their families.

 

 

iTotal: 15

iTotal: 258

 

 

 


 

 

 

2019-2020 Staff Training Summary

 

Provide a summary of the professional development activities provided by the school during the previous school year to educate staff on the value and utility of contributions of parents; how to reach out to, communicate with, and work with parents as equal partners; the implementation and coordination of parent programs; and how to build ties between parents and the school [Section 1116)).

 

 

 

Activity

Content and Type of Activity

Number of Activities

Number of Participants

Impact on Student Achievement

 

1

If acuity training of Parent Involvement

 

1

 

52

Improved teachers' understanding of the importance of ParenUfamily Involvement and how to effectively and authentically involve parents to support their students' learning

 

I

 


 

2

 

!Volunteer Workshop

 

1

 

27

Improved ability for staff to work with parents/family and volunteers through understanding the role of volunteers and the parameters of their involvement.

3

School Messenger Training

1

52

Improve communication between teachers and parents/family

oertaining to student achievement.

4

Conscious Discipline Training

 

15

Improved ability of all staff to collaborate with and support students and families from a trauma-informed perspective.

 

 

 

 

Total: 7

 

 

!Total: 146

 

 

2019-2020 Barriers Summary

 

Describe the barriers that hindered participation by parents during the previous school year in parental involvement activities. Include the steps the school will take during the upcoming school year to overcome the barriers (with particular attention to parents who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background) [Section 1116].

 

 

 

#

Barrier (Including the specific subgroup)- Be specific

Steps you put in place to overcome barriers - Be specific

1

Schedules/Time

M. PM, virtual, and print events

2

Lack of Education

Provided strategies and games to parents to help students

3

Lack of Communication

Notes/calls home, student planners, calls via School Messenger, marquee, and newsletters

4

Language

Talk System, translators

5

rrransportation

n approved staff member received proper training to use Title I van which was used to transport/reach parents in support of student success

6

Child Care

Surveys were issued to determine need for child care

7

 

 

8

 

 

9

 

 

10

 

 

 

Evidence-Based Interventions/Strategies

 

Evidence-based interventions are practices or programs that have evidence to show that they are effective at producing results and improving outcomes when implemented. The kind of evidence described in ESSA has generally been produced through formal studies and research. Under ESSA, there are four tiers, or levels, of evidence:


 

 

 

 


•Tier 1 -Strong Evidence: supported by one or more well-designed and well-implemented randomized control experimental studies.

•Tier 2-Moderate Evidence: supported by one or more well-designed and well-implemented quasi-experimental studies.

•Tier 3 -Promising Evidence: supported by one or more well-designed and well-implemented correlational studies (with statistical controls for selection bias).

•Tier 4 -Demonstrates a Rationale: practices that have a well-defined logic model or theory of action, are supported by research, and have some effort underway by a SEA, LEA, or outside research organization to determine their effectiveness.

 

NEW 2020-2021 Parental Involvement Activities

 

 

2020-2021 Building Capacity Activities

 

Describe how the school will implement activities that will build the capacity for strong parental involvement, in order to ensure effective involvement of parents and to support a partnership among the school involved, parents, and the community to improve student academic achievement [Section 1116)]. Describe the actions the school will take to provide materials and training to help parents work with their child to improve their child's academic achievement [Section 1116)].lnclude information on how the school will provide other reasonable support for parental involvement activities under Section 1116 as parents may request [Section 1116)].

 

Parent-teacher conferences in elementary schools, at least annually, during which the compact shall be discussed as it relates to the individual child's achievement;

 

 

 

Activity

 

Content and Type of Activity

 

Person Responsible

Anticipated Impact on Student Achievement

 

Timeline

Evidence of Effectiveness and Tier

(see previous page)

Cost Associated with Activity

 

1

 

!Title I Beginning of Year Parent Meeting

 

!Administration

Provide information to parents about the Title I program, about expectations, and how they can

support their children at home.

 

Sept

 

!Tier # ;

If in person for print materials and light snack/beverage - $100; if

virtual - $0

 

2

 

Title I End of Year Parent Meeting

 

Administration

 

Garner parent input on PFEP and School-Home Compact

 

May

 

!Tier # ;

If in person for print materials and light snack/beverage - $100; if

virtual - $0

 

 

3

 

3rd Grade FSA Standards Workshops

Parent Involvement Specialist/Administrat ive/

Teachers

Educate Parents to understand FSA Standards test including information & materials to help the student succeed

 

 

Sept & Mar

rfier # ; Flyers, Agendas, Handouts,

Pre-Post

Questionnaires, Sign in sheets

For print materials and light snack/beverage - S100 each event


 

 

4

 

 

SAC

 

 

SAC Chair

 

Involve parents in decision making regarding their students' education

 

 

All Quarters

Tier# ; Flyers, gendas, Minutes Handouts, Sign in sheets, Evaluation

For print materials and light snack/beverage -

$25 each event

 

 

5

 

 

KG Grade Orientation

 

 

KG Teachers

 

Inform parents of expectations of elementary school levels of education

 

 

Qtr4

!Tier # ; Postcard, gendas, Handouts, Sign in sheet, Evaluation

For printing/mailing postcards, print materials, supplies/handouts, and light snack/beverage -

$100

 

6

 

Science Bowl

Parent Involvement Specialist/Grade level

Teachers

To involve and educate parents in students science projects

 

Qtr4

!Tier # ; Fl yers/School Messenger, Agendas,

Handouts, Survey

 

 

 

7

 

 

Read Across America

 

Parent Involvement Specialist/Media Specialist

Invite parents to read to classes during this week-long event. Learn about tools that would enable them to support the students' literacy learning at home.

 

 

Qtr 3 or 4

 

Tier # ; Flyers/School Messenger, Agendas, Handouts, Survey

For light refreshments for our guest readers - $100

 

8

olunteers Workshop/Guard D.O.G.S.

Parent Involvement Specialist

Inform and educate our volunteers to better serve our students and their families.

 

Sept & Jan

rn er # ; Flyers, Agenda, Handouts

For print materials - $20

 

9

 

Parent-Teacher Conference

 

Admin and Teachers

Communicate student progress and concerns and how to support at home.

 

TBA

Tier# ; Communication home (newsletter, SM, lflyer, etc .), Sign in

sheet

For print materials - $20

10

 

 

 

 

 

 

 

 

2020-2021 Staff Training Activities

 

Describe the professional development activities the school will provide to educate the teachers, pupil services personnel, principals, and other staff in how to reach out to, communicate with, and work with parents as equal partners, in the value and utility of contributions of parents, and in how to implement and coordinate parent programs, and build ties between parents and schools [Section 1118(e)(3)] .

 

 

Activity

Content and Type of Activity

Person Responsible

Anticipated Impact on

Student Achievement

Timeline

Evidence of Effectiveness

and Tier

 

1

 

Faculty training of Parent Involvement

Parent Involvement Specialist & Social Worker

To improve processes in

education of teachers on

he importance of Parent/family Involvement

 

Tier # ; August

Increased hours of Parent Involvement

 

2

 

Volunteer Workshop

Improve ability for staff to Volunteer Coordinator lwork with parents/family

and volunteers

Tier# ; August-June Sign-in Sheets, Agenda,

Presentation


 

 

 

 


3

 

School Messenger Training

 

Tech Specialist

ITo improve communication

between teachers and

parents/family pertaining to student achievement.

 

Tier if ; August-June

 

School Messenger Data Reports

 

 

4

 

 

Conscious Discipline Training

 

 

SIG4AP, TOA, CDAT

To improve ability of all staff Ito collaborate with and support students and families from a trauma-

informed perspective.

 

 

!Tier # ; Qtr 1, 2, 3, 4

 

Agenda, Coaching Logs, Evaluation

5

 

 

 

 

 

6